Here’s how the audit process typically unfolds:

1. Pre-Audit Planning

• Defining the Scope: Before the audit begins, the team sets the audit’s goals, criteria, and scope. They identify key suppliers, important products, and the performance metrics they will evaluate.
• Frequency and Sampling: The team decides how often audits will happen and which shipments to sample for review.

2. Reviewing Documents

• The audit team reviews all paperwork linked to the shipment, such as purchase orders, packing lists, invoices, and certificates. They check that the documents are complete, accurate, and meet all agreements and regulations.

3. Physical Inspection

• The team inspects the received goods for any damage, defects, or discrepancies. They also check the packaging, labeling, and safety compliance to make sure everything meets required standards.

4. Quantity and Quality Checks

• The team verifies the quantity and quality of the items. They count the goods, sample products for testing, and compare them to the agreed specifications.

5. Compliance Verification

• The team checks that the shipment follows all necessary regulations, standards, and contractual agreements. They ensure that the products, packaging, and transportation meet the required guidelines.

6. Supplier Performance Evaluation

• Audits also assess supplier performance. The team looks at product quality, delivery times, document accuracy, and how the supplier handles any issues. This helps identify top suppliers and areas for improvement.

7. Corrective Actions and Improvement Plans

• If problems are found, the team works with the supplier to take corrective actions. The audit also highlights areas for improving processes, boosting efficiency, and saving costs in the relationship with the supplier.

8. Reporting and Documentation

• The audit results are recorded in the Lyons Quality Audit Tracking System. The report summarizes the findings, corrective actions, and recommendations for improvement. It is shared with the relevant teams to ensure everyone works together to address issues and improve supplier performance.

Supplier shipment audits are essential for ensuring high-quality shipments, maintaining strong supplier relationships, and improving the overall supply chain.